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Railroad Audit Circulars

Railroad Audit Circulars

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Railroad Audit Circular No. 1 - Definitions, Audit Authority, and Guidance for Computing Overhead Rates for Railroads

During an incurred-cost audit, an auditor must determine whether the direct and indirect costs proposed by a railroad are allowable.

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Railroad Audit Circular No. 2 - Meals, Lodging and Transportation

The burden of proof shall be upon the railroad to substantiate that the conditions were met to warrant the reimbursement of meal, lodging costs, and transportation costs.

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Railroad Audit Circular No. 3 - Employee Labor Costs for Railroads

During the course of an incurred cost audit, auditors may encounter significant labor and overhead costs. These guidelines help determine reasonableness of these costs as defined by ODOT.

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Railroad Audit Circular No. 4 - Subcontracted Costs for Railroads

This document provides guidance on the acquisition, contracting, and eligibility requirements for reimbursement of subcontracted costs on railroad projects.

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Railroad Audit Circular No. 5 - Final Invoicing Procedures for Railroads

Upon completion of any ODOT or ORDC railroad project with total costs exceeding $200,000, the railroad is required to submit a full job cost report to ODOT.

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Railroad Audit Circular No. 6 - Equipment Costs for Railroads

It must be determined if costs associated with equipment rental or use on ODOT or ORDC railroad projects are reasonable and are in compliance with applicable Federal regulations.

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Railroad Audit Circular No. 7 - Material Costs for Railroads

Auditors must determine whether costs relating to procurement, credits, material pricing and associated handling costs are reasonable and in compliance with Federal guidelines.

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